Advantages And Disadvantages Of Electronic Records

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Opportunities of Electronic Records
Among the possibilities are the embodiment of the electronic record or electronic record electronic information. In the present embodiment, information is processed in digital form such as word processing, database program, electronic mail and imaging to generate electronic records. This data is then stored in a secondary storage devices such as magnetic tape, optical disk and so on to facilitate the storage and retrieval of information for search and reference activities.
Besides that, the electronic filing system is a major problem that needs to be created. Paper file system is created is to perform the duties of the administrative structure records the existence of the agency. One of the advantages of …show more content…

Access widespread tradition, records and archives are established and maintained in paper form as a physical object. Had the composition of their physical access to a particular place and time only one person can use the records at a time and only in one physical location. To produce multiple copies are expensive to require access to the copier or printer while. The overlap also lead to confusion about which of the many versions of the document is the official …show more content…

And once the number of records reaches a certain point, no one can remember where everything is. The computer system is well designed to facilitate easy searching of electronic information, increase the speed and quality of service. Economic Benefits In an environment where paper records are physical objects, collecting them requires a growing amount of space, including office space, shelves, file cabinets and storage boxes. Some staff may be required to carry out the work routine procedures such as filing and retrieving boxes. Through the use of new technology, organizations can save on storage space, computer systems can store large amounts of data and records in a small physical space. Database management systems, electronic mail systems, web and multimedia software programs are good examples of information technology that can store far more information than the traditional system of paper records storage. In a well-run organization, it is also possible to manage staff resources more

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