Characteristic Of Business Letter

Today, the business has an array of media to convey messages to the outside world and its own employees. The traditional business letter is a

It is true that thanks to technological developments in recent years, the letter will be replaced in many cases by fax or email, as these offer the advantage of being issued by the minute.

It would be wrong to think that the traditional letter would have lost in force. It keeps well and truly strategic and legal importance, for example in marketing, litigation, business contacts, human resources, and business, etc.

Quality in force

The business letter is often the first contact with a company. It thus functions as an ambassador, as a business card. That is why it is imperative that it be of excellent

She always respect the style called "professional."

It is important to realize that every decision the editor will have its influence on the reaction of the reader. Thus, the presentation, the order of ideas and the final formulation will all help the reader keep at all times a positive image of the company.

Characteristics of business letter

The French business letter differs from facsimile, e-mail, of the circular letter, memo and others, by characteristics of its own.

Here is a list of the most important of these features, followed each time by a brief commentary:

A specific purpose

The business letter always responds to a specific purpose. This is determined before writing and cannot be lost sight of, if not the letter to lose clarity and message darken.

If two separate messages must be communicated to the same party, better write separate letters.

The purpose of the letter can be mentioned in the "Subject" (see the chapter on presentation) but this is not mandatory.

The following questions can help you discern the purpose of the letter:

What is to be obtained by writing the letter?

What is the main message?

What the

A business letter responds to specific agreements and a specific standardization. Thus, it consists of a number of mandatory elements and how they are arranged on the page is also predetermined. Like any well-structured text, the contents of a letter imperative has three parts: introduction, development and end. Each part contains frozen linguistic structures that can easily be learned.

Presentation of the business letter

The traditional business letter responds to a severe formalism. Thus, it is mandatory to insert such coordinates sender and recipient, the date and place, and many other details.

Furthermore, the way these elements are arranged on the blank page is not left to the creativity of sender: certain conventions must always be observed. Failure to comply with these standards reflects a lack of professionalism. If you keep some of these “bricks “as a model in mind, it will be easier to write the final letter.

Thus, an introduction can begin with a reference to another letter, a meeting or a telephone interview. The development of the letter can for example contain a request. The letter must end with a salutation that adapts according to the