Hospital Management Question Paper

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Interview questions regarding areas/issues pertaining to implementation of effective control system for effectively and efficiently managing budgets in the hospital
1. Interview Questions With the Finance and Procurement Business Process head:
Financial Management
1. Is cost center management taking place in the hospital?
2. Can managers access and analyze information on expenditure (actual and committed) against budgeted costs on a regular basis?
3. Is there a system in place to hold department/section managers accountable for monthly expenditure?
4. Are efficiency targets and anticipated savings set with in the operational plan and are they monitored regularly?
5. Is there adequate control process in place for charging of services?
6. Is …show more content…

An asset register of medical equipment is available and updated regularly
4. Medical repair maintenance records are kept (Costs, dates, etc...)
5. Risks due to loss or theft are identified and managed
6. Mechanisms are found to ensure maximum use out of high cost items (e.g. sharing)
Procurement policies and procedures
1. Procurement policies are in place to ensure adequate stock of the appropriate medicines for specific level of care
2. A standard operating procedure guides the ordering of medicines from zonal depots, including standard stock levels.
3. Sufficient budgetary provision is made for planned medicine usage.;

1. Adequate management control of procurement process exists
2. Senior management asses the procurement system and ensure maximum value for money.
3. The procurement section has adequate staffing and sufficient senior management to meet performance targets.
4. Goods are paid with the required time frame and discounts for proper payment are received
Auditability/Paper/ trial accountability
1. The control systems and paper trial that currently exists is sufficient for an audit by the Auditor General to be possible.
2. When last did the Auditor general conduct an audit at your …show more content…

Does the human resource plan forms part of the strategic and operational plans and monitoring system?
2. Suitable approved organgrams in accordance with the specified level of care and service package exist to guide staffing and roles
3. Are these posts with in the organogram fully funded in the business plans and approved budgets?
4. Duty planning and management of staff adequately covers duty rosters, overtime, leave, contracting of additional staff
5. All overtime or contracting of additional staff is approved with the budget and duty plan.
6. Leave, sick leave and absenteeism are actively controlled and monitored by the head of department and personnel management
7. Ongoing monitoring and control as well as regular audits or reviews are conducted of the planning and controls of the staff including doctors.

Information Management
1. The facility is able to use PERSAL/ BAS/ LOGIS ON-LINE/ DHIS
2. The pharmaceutical system (remote demander’s module) is available

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