Describe different types of business documents that may be produced and the format to be followed for each. There are many different types of business documents that are used daily in business environments, for example; Emails- The fastest way to send documents and information and follow the format of recipient and subject. Spreadsheets- These are used to store information electronically. The data is stored in the format of rows and columns in a grid. Letters- Business letters are used to communicate with people outside of the office.
1. How can the computer and the Internet increase a paralegal’s productivity? The computer and the internet increase paralegal’s productivity by giving them the ability to complete their work while they are away from their offices any time of the day or night. The use of technology is critical in a paralegal job about 75% of the job relates to computers. The majority of the task that a paralegal completes is done electronically this includes preparing documents, filing documents, conducting legal research, preparing billing statements, and communicating with either the clients or the attorneys.
Wither it is a complaint, a statement or even a false advertisement. I have four managers to work with along with handling important paperwork like NYCHA forms, information subpoenas, child support and garnishments. So when it comes to dealing with people a chaos I have learned how to manage ambiguity. In the book strategic organizational communication on page 304 it says “one way of managing the ambiguity is though controlled chaos. In some social work units people all talk at the same time come and go as they please communicate as if no else in the room and hold meetings they are unstructured free for all’s”.
Understand the requirements of written and verbal business communication 1.1 Explain why different communication methods are used in the business environment In this assessment I will be proving that I understand the requirements of written and verbal business communication. I want to start off by explaining that I work for a very diverse team, Safeguarding, Infection Control and Prevention and Tissue Viability so there is a lot of variable communication methods that I am required to use in order to succeed within my role. There are two main types of communication that I have regularly used in my role, formal communication is the main type of communication that I use in my work environment as I am required to be professional when I speak to colleagues around the Trust and when I attend meetings. It is my responsibility to take notes and feedback to the group when appropriate, and I need to be aware of the terminology I use to suit the needs of that specific medical group. Different communication methods are used in the business environment to disseminate information in a way that would be most appropriate for the relevant audience; for example when speaking to the Chief Executive of the organisation it is best to use a very formal means of communication
Writing Emails, writing contracts and agreements, gathering information on the market, and writing a proposal are the business activities that a great number of the participants reported using in English. These results pointed out the importance of using English to do formal tasks in business, since English is the language that is known by the majority of the people around the world. Another aspect that was demonstrated in the results is the market’s point of view on using their mother tongue to communicate with each other. Most markets label using English while working as a sign of proficiency, while using their mother tongue as a sign of weakness. Giving business presentations and making phone calls are the only activities that scored an equal percentage on the extent in which they are used.50% of the participants reported that they always give business presentations is English, while the other half reported that they very often give business presentations is English.
Documents like enquiries, acknowledgement, orders, requisition and complaints are communicated internally and externally in an organisation. Business writing is vital to a company because it is an inexpensive and convenient means of communication. It provides information that can furnish the evidence for transactions and record for further reference. The written word is uncompromising: we have to get it right, says Fiona Talbot, in the book Executive Writing Skills for Managers. Professional Writing Professional writing should be appropriate to the situation and build corporate relations.
ASSESMENT 4 YOUTH PRACTISE Information must be distributed internally and externally so it can increase co-workers and relevant personnel effectiveness and knowledge, its vital to keep everybody well informed to all current and new information and all changes. Gathering accurate reliable, relevant information is the goal of your organisation to ensure quality care for clients and co-workers. Sending information goes two ways when you send information you need to make sure it’s received and understood the way intended, making sure you also receive the message that’s also sent out to you as communication goes both ways. Being aware of different cultures and expectations is very important as culture is a sensitive topic, researching all cultures
The storage of business email has become increasingly important as email has become “equally admissible” in court as formal paper documents. As email communication continues to grow as a form of written business communication, companies are increasingly looking to outside sources for assistance in email management.
Response paper I [Topic 1] According to [Merriam Webster’s Dictionary AND Thesaurus] a leader is a person who leads. In order to do so he/she should have some qualities such as confidence where the leader would have to raise team spirit and be positive all the time to support sub-ordinates who might panic a lot. A leader should also have adequate communication skills to be able to convey his ideas clearly to his team members and strive to demolish miscommunication. Commitment is also a vital quality that must be present as nothing would motivate delegates other than seeing their leader putting vast amount of effort, this not only would contribute to their motivation but also it would inspire them to dedicate more of their time to
The ability to communicate information accurately, clearly and as intended is a vital life skill and something that should not be overlooked. Plus, effective communication can also be defined as conveying messages to other people clearly and unambiguously. It is also about receiving information that others are sending to you, with as little distortion as possible. Students with ability to communicate well will be achieved the best skills in their life as the communication act as the most important skills in daily life. In addition, being able to communicate effectively is therefore essential if you want to build a successful career.
One way that Premier Inn provides a first impression is that there will always be a staff member on reception, who will welcome customers in, help book customers in, answer questions and queries that customers have, answer the phone calls and emails. Staffs also always wear their uniform in a professional business manner to make the staff look more professional and this helps identify the staff for the customers, if they ever need a member of staff. This first impression is important because this shows that the company has trained and professional staffs which follow the rules for tasks they have to do, e.g. wear uniform and look professional, help customers if they have any question or queries. This will make customers want to come back if
Good communication is the key to effectively managing support staff. If you build in opportunities for everyone to feed in their views (in the form of meetings for example), identifying those pupils who require support and assigning a suitable support worker to that pupil, will be much easier because you are harvesting the best from your colleagues; targeting their strengths and weaknesses. Ensuring that all support staff can access information is also important; if your only communication method is by email for example, it is imperative you check that everyone has regular access to a computer or a personal email account. It is always a good idea to deliver information via a variety of methods but ensure this is done consistently, so that people know what to expect and where to obtain or access information.