Health Management Information System Case Study
Health Management Information System (HMIS) is a process of collection, processing, and reporting the relevant information to health care providers and managers for effective and efficient planning and service delivery. It is one of the critical elements of managing, in an integrated fashion, various public health programmes under the department of Health.
Properly organized, implemented and used HMIS can alone contribute very significantly to improve program delivery and thus the outcome. Thus accurate, relevant and up-to-date information is essential for the health service providers /manager at all levels so that they can initiate action on the gaps in the system based on evidence and information.
Conventionally, information from Sub-centers
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The following is the standard guidelines for data entry, data aggregation and transmission, and data authorization. The guidelines are issued by the MoHFW to help the workers for better HMIS in the state.
Guidelines for use Routine Health Management Information Systems: Guidelines for data entry, data aggregation and transmission, and data authorization
1. Data entry
1.1 Monthly
Data entry is done every month in the different facilities using the facility wise formats that are assigned to each. The data entered in each of these formats should only correspond to the services that have been provided by the particular facilities for the month. In the case of the Subcentre, the services will include those provided in the facility and in the outreach area designated for the Subcentre. These include:
a. For Subcentre
a. HSC monthly MIES data set.
b. Line listing format for births or Aggregated Line Listing for births in case the State does not want to use the line listing for birth format.
c. Line listing for deaths
d. Line listing for maternal deaths
b. For Primary Health Centre
TNA of Health functionaries in Bihar Page 26
a. PHC monthly MIES data set
b. Line listing format for births or Aggregated Line Listing for births in
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3. The second point of aggregation will be the District office. Aggregation will take place of the following: a) Block aggregated Monthly MIES data set that is received from the different blocks in the district; b) All the facility based monthly data sets received from those facilities that are sending their data directly to the district office (for example, the District Hospital and SDH); c) the District
Monthly Stock data set that will be filled directly at the district office. Through this aggregation process, all the district consolidated MIES reports (Monthly,
Quarterly and Annually) will be generated, and electronically uploaded into the
Ministry of Health web portal. One copy of the entire database will be stored in the State DHIS2 application that is running on the State server.
4. The third point of aggregation is the state, where all the state monthly, quarterly and annual reports will be generated. Aggregation will be carried out by taking all the district consolidated reports (as described in point 3 above) and all the state specific data entry that has been carried out at the state level (quarterly, FMR, annually). State aggregated reports generated will be uploaded electronically
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