Effective Communication Effectiveness

1. Thesis

The success of many activities depend on the effectiveness of communication. A largely used tool is language. Knowledge of the topic will determine the accuracy of your feedback. Communication becomes effective when the message is well interpreted and positive response is given. Communication will never be effective due to the presence of barriers.

2. Introduction

“Communication is the imparting or exchanging of information by speaking, writing or using some other medium” (oxforddictionaries.com 2015). We communicate in order to convey a message, inform, persuade and entertain. (Raman et al. 2013) wrote that “communication is effective only if it creates the desired impact”. The focus of this essay is on various communication

Types and forms of communication

Everyone has different communication skills due to the forms of communication we regularly use. Sometimes we are cornered to use a particular form due to the situation or environment we are in. Two categories of communication; informal and formal communication. Specific principles and conventions are used in each respectively.

We have two types of communication namely verbal and non-communication. Verbal refers to the exact words we say while Non-Verbal is based more on facial expressions, gestures and actions. Verbal communication is further divided into oral and written communications. Oral includes meetings, seminars, conferences, group discussions etc. while written includes proposals, faxes, letters, reports etc. One needs to weigh advantages in contrast to disadvantages before their selection.

5. Model of communication

According to this model the communicator encodes the message which travels through a chosen channel. The message is then received by the interpreter who decodes and interprets it. If it is well understood action is taken and the feedback is sent back. Inappropriate medium, misinterpretation, poor attention and no feedback cause

Lack of listening makes it hard for one to decode a message perfectly. Distractions are a major influence of poorly listening. In order to counteract this, concentration and practice are needed. Establishing eye contact and knowing the goal of the communication can also help.

9.4 Knowledge about the subject matter

It does not help to communicate with someone about a topic they do not know of. This will yield undesirable feedback due to the lack of understanding and confusion experienced by the receiver. “People are most effective at communicating when they are familiar with the subject.”(buzzle.com 2015). The sender must be notified if the message seems to make no sense or the topic is unknown.

10. Intrapersonal Barriers

These are caused by our distinctive individual variations. We expound information differently in the view of the fact that we do not think alike. Characteristics that make us different are our education, experiences, values, culture, personalities etc.

10.1 Discriminatory