Importance Of Evaluation Report

Arguably the most important deliverable in the evaluation process is the Evaluation Report. A written report is generally expected (and is standard WIPO procedure), however it may be supplemented with presentations or other communications tools.

The objective of the evaluation report is to present the findings, conclusions and any recommendations that may be appropriate in a manner that ensures that the recommendations will be accepted and adopted.

(It is not essential for an evaluation report to contain recommendations. Alternatives could include lessons to guide further work or the presentation of case studies. A mid-term evaluation seeking to assess the likelihood of the project being completed on time might not, for example, include

It may be preferable to share selected information with some stakeholders to focus stakeholder attention on relevant information and/or to maintain momentum. Stakeholders should be given sufficient time to respond with their comments.

Obtaining stakeholder feedback may be conducted in face-to-face meetings where stakeholders have the opportunity to discuss and/or debate the findings, conclusions and recommendations or by email, phone or other methods.

MANAGEMENT RESPONSE & MATRIX

In addition to responding in general to the Draft Report, program management is required to provide a formal response to the recommendations in a Management Response Matrix. The purpose of the Management Response Matrix is to ensure that recommendations are fully understood by program management and that there is an action plan to implement the

A report that never gets past the program manager’s desk will not fulfil the overall objective of utility for learning and decision making.

For extensive evaluations, it may be necessary to prepare a communications and dissemination plan to ensure that all relevant stakeholders are covered. The communications plan may include details of presentations, seminars, meetings etc. at which the report will be presented and discussed.

STEP 7 – ACTION

RECORDING RECOMMENDATIONS IN TEAM-CENTRAL

TeamCentral is a web-based recommendations tracking database that accumulates project information and findings from all individual oversight reports. The tool allows for tracking of the implementation status of audit and evaluation recommendations made by