Importance Of Project Planning

Introduction and Importance of Planning

In the event that you are to be an efficient project manager and venture chief, a project plan is key. Not just is it a guide to how the work is planned, yet it is additionally an instrument to help in your choice making. The plan recommends elective methodologies, calendars, and asset necessities from which you can choose the best option.

Comprehend that a project plan is dynamic. It is an announcement of expectation, not an announcement of actuality. You anticipate that it will change. A complete plan will obviously express the assignments that should be done, why they are essential, who will do what, when the task will be finished, what assets will be required, and what criteria must be met all together

These include: directing the joint project planning sessions, constructing the work breakdown structure, estimation, and making project network diagram. This begins with joint project planning sessions (JPPS), and the other steps are going to be presented and discussed later in the chapter.

Directing the Joint Project Planning Sessions

The JPPS is a gathering session in which the majority of the individuals who are included in the project meet to build up the definite plan. The session can last from one to three days, and it can be very hand to conduct and demanding. Clash between session participants is regular, yet the product of this gathering session is an understanding about how the project can be fulfilled inside of a predefined timeline, spending plan, asset availabilities, and as per customer specifications.

Group planning has dependably been seen as beneficial over different types of undertaking planning, for example, the task chief planning the venture by strolling around and collecting information for the arrangement. The collaboration of the group members gives much more precise length of tasks and activities and more complete data to the planning procedure itself. Joint planning sessions create much bigger involvement of all participants, which in the end results in better project

Several processes can be used to create this hierarchy, as described in this section. An example of the WBS is shown in Figure 1:

Importance of the WBC

The WBS has four important uses: as a thought-process tool, an architectural-design tool, a planning tool, and a project-status-reporting tool. The following sections describe how to use the WBS for each of these purposes.

a) Thought-Process Tool –It is a design and planning tool. It helps the project manager and the planning team visualize exactly how the work of the project can be defined and managed effectively.

b) Architectural-Design Tool –WBS represents a picture of the work of the project and how the items and activities are related to one another.

c) Planning Tool – In the planning phase, the WBS gives the planning team a detailed representation of the project as a collection of activities that must be completed in order for the project to be completed.

d) Project-Status-Reporting Tool – Although this is not a common use of the WBS, it has been used as a structure for reporting project status. The project activities are consolidated (that is, rolled up) from the bottom as lower-level activities are completed. As work is completed, activities will be