Importance Of Project Coordination

Task 1(c) Project coordination refers to the planning, monitoring and control of all aspects of a project and the motivation of all those involved in it, to achieve the project objectives on time and to the specified cost, quality and performance. To carry out these tasks, the project partners must set up a management structure and appoint a project manager whose main task is to manage the project effectively. The project plan establishes the scope, aims, objectives, and method that will be used for the project, as well as the way in which the project activities will be performed, the roles and responsibilities of those involved, and the time and cost estimates. It can thus serve as a basis for the project manager(s) and project team to monitor

Each project should develop a project management framework that works best depending on its scope and the work that needs to be performed. However, the management structure should at least identify a project manager and project team. For larger projects, a management committee could also be appointed. The relationship between these functions can be detailed in an organogram. Staffing requirements will have been thought through when writing the project proposal. Staff may work on the project full time or part time. During the project, the programmer manager should be informed of any changes in staffing. A project coordination plan should foresee in a core set of documents that will be needed to guide the project, indicate how the project work will be implemented, report on progress, and report the final results. Apart from the project plan and supporting plans mentioned above, these documents also

Every project has a beginning, a middle period during which activities move the project toward completion, and an ending (either successful or unsuccessful). A standard project typically has the following four major phases (each with its own agenda of tasks and issues): initiation, planning, implementation, and closure. Taken together, these phases represent the path a project takes from the beginning to its end and are generally referred to as the project “life