Importance Of Time Management Techniques

Time Management Techniques

Let us examine some time management techniques, we can implement in our life.

There is a pre-requisite task to do - and the task is setting of our goals. When we know where we are headed to, and what we want to achieve, we will be able to prioritise tasks according to their importance. Failing that, we could end up - being able to tick off a large number of tasks as done, but realising at the end that they were all low or no priority ones, far away from the important ones!

We all are quite familiar with the fine art of goal-setting and use our own methods to do it. It is further recommended that it can work better when we start using a master list in conjunction with a daily list.

A master list is a paper-pad onto

We can then transfer items not yet completed to the next week’s master list.

 Keep our list handy. By keeping our list handy, we can re-schedule tasks appropriately, despite interruptions that can often happen.

 Morning hours are most productive. Since our productivity is at its best in the morning hours, getting one or two high-priority tasks done will make us feel good about our whole day, and reduce pressures later in the day.

In combination with the master list, it is also recommended to have a daily list which is drawn up from the items on our master list. Its purpose is to guide us to do the most important, high-priority tasks in a timely fashion, and to work on other not so urgent or important tasks, as time and circumstances allow.

Some suggestions for the daily

While the master list is prepared on a weekly basis (at the end of the week), it is best to write the daily list at the end of the day before. We need to keep in mind how much of our next day will be genuinely under our control, with various meetings, appointments, deadlines, or other commitments we already have. We should leave some spare time in our day to take care of unforeseen demands on our time.

 Prioritise 2 biggest tasks. These tasks will provide 80 percent of the value of all the tasks listed and therefore it is a good strategy to build the rest of the day around these two tasks. Our aim should be to complete at least one task early in the day, and a second one by noon time.

 Try to plan the daily lists so that items are not transferred to the next day’s list. If this is not done, it will make us feel like we are not accomplishing much, or using our time well. If items are regularly transferred, it means that we are over-planning, or are unrealistic, or are disorganised.

 Take breaks between tasks. Statistically, our concentration cycle is of 90 minutes, after which we need a short break. This could be something as simple as getting up to get a drink, a brief walk around, or doing a short but pleasant task from the daily list. This will help us keep ourselves fresh, focussed and