Kleinfelder Case Study Summary

The company that has been chosen for this case study is Kleinfelder, Inc. This firm is an employee-owned engineering, construction management, design and environmental professional services with over 60 office locations in the United States, Canada, and Australia. The firm has more than 1800 employees, retains millions of papers based related to thousands of files each year from blueprints, contracts, sales, and invoicing. For years, Kleinfelder utilized many different manual processes for handling these documents and to link all employees on the same platform of information is a difficult task because contents spread in multiple offices. The firm faced increasing complexity, a lack of standards, and growing cost until seven years ago, the

The solution was the introduction of an electronic system using SharePoint for centralized location for all electronic documents after considering various technology options to support this strategy. In addition, the firm opted for Kwitags e-copy software, which uses barcoded that links that file, which allows employees to scan documents using a scanner and sent directly to SharePoint for automated processing and storage. 40 IT staff members, completed a successful pilot in less than 24 months after scanned 10,000 bankers boxes filled with different files, followed by global deployment across 60 offices.
Advantages of the Digital Filing system with KwikTag include:
• Fast, simple and foolproof for production applications
• Entire system can install on a single server

In the view of most employees, the introduction of SharePoint and Kwiktas were successful, and the primary goals were achieved. Previously, trying to find out data was time-consuming. Kleinfelder has now realized these key benefits:

• Original source documents now can be viewed in just seconds, rather than the hours and days
• The problem of trying

By getting out of paper documents traditional and moving away from reliance on third party off-site storage, Kleinfelder has realized measurable cost savings as the cost of electronic storage getting cheaper every day and positively impacted project delivery times with SharePoint. With Kwiktags and SharePoint, the IT team no longer should sort through boxes of records, but now has achieved the same result with fewer people on a greater scale, with full confidence that data is protected in multiple