Assignment 4: Project Monitoring And Controlling Process

4. Project Monitoring & Controlling Process

According to the Project Management Body of Knowledge (PMBOK), “the Monitoring and Control Process Group consists of those processes performed to observe project execution so that potential problems can be identified in a timely manner and corrective action can be taken, when necessary, to control the execution of the project.”

Evaluation and analysis of actual collected results against those planned is the main objective of this process. A corrective action is required to be taken wherever there is a deviation to keep the project on schedule and limited to the predetermined budget. The inputs are the project plan and progress reports that contain the data collected from the project team. When progress

A lot of projects had various problems because of the wrong reported progress which does not match what was actually executed because the project manager responsible for the collection of this information does not realize that those problems are quietly stacking up. Project team members tend to develop a positive or negative attitude towards the value and importance of precise data collection in early stages of the project and that mainly depends on how it is acted on by management.

The purpose of project control is to detect and correct any deviation to meet its goals by assessing the performance off the project, analyzing the causes off performance problems, designing changes to address problems that are determined to need attentions, and implementing those changes through control actions.

Project control is distinguished from project planning in two important ways:

1) Project control yields a set off designs, decisions, and actions, whereas project planning yields a design

2) Project control is a real time process during the implementation, not before the implementation begins.

Reasons of

Resolved issues

2. Approved change requests

3. Approved corrective actions

4. Updates to organizational process assets

5. Updates to the Project Management Plan

Project control systems

Every project should have a plan and a set of objective or performance measures to achieve it. Control is needed to ensure what is intended actually comes to be. The aim of a good control system is to ensure that the right things get done, so there has to be some kind of plan, standard, budget, rule book, instructions or any other target to adhere to. Control is dependent on the receipt and processing of effective information, consistent and standardized filing, administration and controls can all ensure an effective system.

1. Conformance management systems

Ensures the output of the project e.g. the end product or result, meets the customers technical or functional specification and requirements. For example within construction this could be controls over quality assurance for construction work undertaken and regular inspection through to completion. Conformance systems ensure that end user satisfaction is achieved.

Examples

• Staff training

• Clear instructions communicated

• Regular inspection, testing and