The aim of stakeholder management is to identify the stakeholders in a project and ensure that they are aware of the change, and the benefits of the change (Baca, 2010). He also states that stakeholders in a project include project managers, project sponsors, team members and the change control board. It is critical that the stakeholders are aware of this throughout the change process. According to Legris and Collerette (2006), the change manager should seek to build a partnership with the stakeholder and be committed to it. In the case given, stakeholder from all these departments should have come together at the beginning of the project so that the needs and expectations of the people in these departments would be identified and any conflicts arising would be resolved.
Once a team is designed and launched, it is critical to periodically assess team member’s work processes and interaction patterns in light of their progress toward achieving their goals. Team members should use task analysis to guide the allocation of work components. (Polzer, 2003, p.3) A leader “must assess what should happen during the team’s launch, and then proceed to the teams’ on going work processes, and advice about how to improve dysfunctional processes. ”(Wageman, R. 2001).
1 COMMUNICATIONS MANAGEMENT PLAN 1.1 Introduction 1.1.1 Purpose: This plan will serve the purpose of defining how communication will flow throughout the project. The plan describes the planned and periodic communications that is essential between project team and stake holders. The communication plan will cover, oral and written communications as follows: • Scheduling and occurrence of communications. • The responsible person(s) for providing the information.
With the ability to handle stress, problem solving, behavioural characteristics can lead to inspire the project team to succeed and win the confidence of the client. The Project Management Institute defines project management as “the art of directing and coordinating human and material resources through the life of a project by using modern management techniques to achieve pre-determined goals of scope, cost, time, quality and participant satisfaction” (Smith 2002). Therefore, for a project to be successful, the methodology employed for the execution is very important. Requirements, statement of work, risk assessment and schedule estimates must align when during the initiation of a project.
The first and foremost thing that has to be identified is the roles and the responsibilities of the Project and according to that the necessary management plan could be designed. Communication Management Communication is the way in which the opinions and the ideas of each of the individuals are expressed in one way. Communicating with each of the others mainly help in collecting ideas based on each of the factors that are being considered in the development of the project. For an instance, there are constant changes that take place based on each of the areas when a particular project is being developed. So in order to inform these changes, it is necessary to keep the stakeholders informed or the particular individual concerned based on the changes that are
So much so that (PMI, 2013) has devoted a complete new chapter to stakeholder management. It is therefore imperative that in order for projects to be successful, especially in a program or portfolio, stakeholders need to be identified and involved as team members and being held accountable from the earliest stages of projects. Procedures and systems for identifying, analysing and managing of the stakeholders through all stages of projects need to be in place before projects commence. The literature in this document provides good guidelines to implement these and make them part of portfolio, program and project management
These constraints may be related to schedule, cost, scope, resources, technology, or buyer/seller relationships. As constraints are identified, they must be considered every step of the way as procurement activities are planned and conducted. Every effort must be made to identify all constraints prior to any project or procurement planning as constraints identified later in the project lifecycle can significantly impact the project’s likelihood of success. There are several constraints that must be considered as part of the project’s procurement management plan. These constraints will be included in the RFP and communicated to all vendors in order to determine their ability to operate within these constraints.
The first step, the project manager will meet all the stakeholders, and document their communication requirements. This is shown in the communication Matrix attached to this plan. The Communications Matrix will help to determine what information is necessary to communicate, who is to prepare the information, when the information will be distributed. The project will be using agile methodology.
The human resource management is vital in safeguarding that the people employed by an organization live up to their capabilities. This can be done by creating a strategy plan that aligns with the organizational goals. Their actions are designed to move that plan forward. The HR function should focus on value-adding activities to support the execution of the business strategy and objectives. By implementing the strategic plan organizations achieve results.