The first and foremost thing that has to be identified is the roles and the responsibilities of the Project and according to that the necessary management plan could be designed. Communication Management Communication is the way in which the opinions and the ideas of each of the individuals are expressed in one way. Communicating with each of the others mainly help in collecting ideas based on each of the factors that are being considered in the development of the project. For an instance, there are constant changes that take place based on each of the areas when a particular project is being developed. So in order to inform these changes, it is necessary to keep the stakeholders informed or the particular individual concerned based on the changes that are
But, there additional for one of the writer write the principles of the project management which are project goal, project timeline and order and project milestones. These principles of the project management already use long time ago. Nowadays, it is still use this principles as a guidelines for do the projects. Conclusion As the conclusion, the project management is the application of knowledge for the project manager to achieve the objective of the project. In this paper, there are a lot of sources that give a different principle in term of, whether in Information Technology Project Management or Project Management only.
Project risk Management helps to identify the knowledge gaps and assist in plugging those gaps 4. It helps to ascertain the risks which may be encountered during the day to day operations. It also helps in identifying the environmental, financial, technical, legal and other such miscellaneous risks which may be encountered depending on the nature of the project. 5. Merely identification of the risks is fruitless unless and until a mitigation plan is in place.
THE DEFINITION OF PROJECT MANAGEMENT The aim of project management is to manage projects effectively and efficiently. However, project management differs from other management activities due to the nature of the projects (cf. Görög, 2013). Since projects: • are unique and onetime set of tasks, thus there is a need to manage their temporary being, • have a definite and predefined aim, thus the main task is the implement this specific project result, • projects have a definite budget and timeline, thus keeping them can bear of great importance. In this way, project management is ‘such a management activity, which is emerged from other management areas, and different from operation management routine-like being, is aimed to implement the unique, complex set of activities defined by strategic management’ (Görög, 2003:363).
Ineffective in identifying and managing the hidden and oftentimes conflicting issues or plan of project stakeholders in the initial phase of the project or at the commencement of project management process leads to failure of the projects. According to authors the PSM framework will look or will take consideration of all the agendas as suggested by stakeholders of the project, this will help project manager to decide their further course of action. The major reason for applying this framework is that it acts as a bridge between stakeholder theory and strategic management ideologies of particular organization. (Suttherfield et al,2006) The above figure shows the PSM strategy which basically consists of 9 general steps which when applied collectively
Project managers provide direction at every step of the project, so that each team leader can knows what is expected from the project manager. Effective communication in the project is crucial to everyone for its successful completion. It needs proper communication to increase confidence by creating clear expectations. Project team member required proper written and oral communication skills to communicate clearly to everyone in the team. In addition, leadership is also a challenge in project management.
The first step, the project manager will meet all the stakeholders, and document their communication requirements. This is shown in the communication Matrix attached to this plan. The Communications Matrix will help to determine what information is necessary to communicate, who is to prepare the information, when the information will be distributed. The project will be using agile methodology. The decision to adopt agile methodology for this project is based on the high amount of changes in the requirement.
1 COMMUNICATIONS MANAGEMENT PLAN 1.1 Introduction 1.1.1 Purpose: This plan will serve the purpose of defining how communication will flow throughout the project. The plan describes the planned and periodic communications that is essential between project team and stake holders. The communication plan will cover, oral and written communications as follows: • Scheduling and occurrence of communications. • The responsible person(s) for providing the information. This Communication Management Plan will form an integral part of the Project Management plan of EMIs and will be used to provide guidance to the EMIS project.
This is the phase or process where these tasks are performed. Closing The closing process group is responsible for closing the overall project and delivering the “Project Deliverables” to the customers. The inputs to this process group are the “administrative and contract closeout procedures”. Project Management Tools and Techniques All the five phases explained above in project management requires some kind of project management tools and techniques in order to be executed properly, most commonly used tools include t, namely: Critical Path Analysis, Brainstorming, Fishbone Diagrams, and Gantt Charts (BusinessBalls). The tools have their strengths and specific purposes and are explained in following matrix: Information: M: Main Tool, O: Optional Tool, S: Sometimes useful B: Brainstorming, G: Gantt Charts, C: CPM, F: Fishbone diagrams B F C G Initial Aims, Concept brainstorming and aims M O Identification of all elements, hidden factors S M
3.3 Budgeting, Resource and Cost Management It is the people who make the project work hence it is critical to plan for project team. But project resource is not just about the people to be involved in the project, rather materials, equipment required for successful completion of the project. Having mentioned this, generally resource planning tends to revolve about people/staffing management. This plan tries to answer following questions but rather precise details: • What kinds of people are required to complete the project – necessary qty, competencies? • What should they do – roles & responsibilities?