A business case is built for the project by gaining a good understanding of the project’s requirements and scope and getting to know the project stakeholders. At the end of the Inception Phase the project team will know whether or not to proceed with the project  The outcome of the Inception phase is : • A vision document: a general vision of the core project's requirements, key features, and main constraints. • A initial use-case model (10% -20%) complete). • An initial risk assessment. • A project plan, showing phases and iterations.
Each project should develop a project management framework that works best depending on its scope and the work that needs to be performed. However, the management structure should at least identify a project manager and project team. For larger projects, a management committee could also be appointed. The relationship between these functions can be detailed in an organogram. Staffing requirements will have been thought through when writing the project proposal.
It is approach on analyzing the project sponsor’s strategic requirements as well as immediate needs. During the initiation phases, the project manager should be appointed to lead the project. The project manager should be appointing based on his or her experience and skills, then he or she will select the required team members. The project manager and teams should determine the project’s preliminary scope during these phases. It should be continuously alter and sharpen the preliminary scope into one that is complete and accurate.
3.1 System development methodology In software engineering different techniques are used for software development. A methodology is defined as collection of procedure, techniques, tools and documentation that help developers to develop new system. For successful implementation of system suitable and well-organized technique should be used. So the documented collection of processes, procedures used by developer in development of software is called software development methodology or software development life cycle. There are various methodologies to ensure systematic approach to planning, analysis, design, implementation and testing.
Stakeholders should be identified in the planning phase and a solid communication plan and strategy developed in order to keep people informed and up to date. Effective project leadership requires clear communication about goals, responsibility, performance, expectations and feedback. Roles and responsibilities Defining roles and responsibilities from the outset of a project allows those involved to be clear of expectations. It can improve resource utilisation and help to boost productivity by allowing those involved to plan their time most effectively. Risk Management Risk management is the process of identifying analysing and responding to risks throughout the life of a project.
The Cost Change Control System in a project is a part of the Integrated Change Control System and documents the procedures to demand, approve, and incorporate changes to project cost performance (Figure 1). Figure 1. Good progress cost change When a cost changes enters the system, then there is a need of appropriate paperwork, a tracking system, and procedures to the project manager must follow to obtain an approval on the proposed change. If any changes gets approved for the project, then the cost baseline is updated to reflect the approved changes. For the future potential reference if a request gets denied, the denial must be documented to get clear ideas.
The success will depend on how a project is monitored and controlled to produce the outcome within the time cost and quality constraints. Control will look at taking corrective action after defining where the organisation wants to be and then analysing whether its current status is moving towards this vision. Project scope There is need for the articulation of all the project goals and objectives in the project scope statement in order to meet the project owner’s specifications. This becomes a roadmap to project execution. Lajiness and Feldhaus, 2011.
The supplier should be considered a member of the project team, with all members trying for success. These include: • Contract report and Documentation • Agreement analysis • Pre-performance conference • Effective communication CONTRACT PERFORMANCE MONITORING AND CONTROL As soon as the contract has been provided, the accountable procurement officer, monitors performance, collects facts, and measures real agreement achievement. This is crucial for powerful control. The sources dedicated to those tasks, and the strategies used to carry out them, will depend on the nature of the settlement work, the dimensions and complexity of the agreement, and the assets to be had. 1.
Plans and programs for building data processing center. System Analysis It means information system study of the needs of users of information analysis stage in order to develop specifications for the system so that meets these needs. They should be doing the analysis, a seasoned expert in this process is the "System Analyst". And it takes place during this stage the work of numerous interviews with users in order to determine their needs. The system analyst as well as studying the volume of information handled by employees, and the nature of the reports they need in their
The quality plan should identify the audits to be performed for the specific case, the nature and extent of such audits and how the results of the audits should be used. Review, acceptance, implementation and revision of quality plan Review and implementation of quality plan The quality plan should be reviewed for adequacy and effectiveness, and should be formally approved by an authorized person that includes representatives from relevant functions within the organisation. A quality plan may need to be submitted to the customer by the organisation for review and acceptance as a part of a pre contract consultation process. Where a project is conducted in stages, the organisation may be expected to submit a quality plan to the customer for each stage. Implementation of quality plan Distribution of quality plan Training in the use of quality plans Monitoring conformity with quality plans Revision of the quality plan The organisation should revise the quality plan To reflect any changes to quality plan