Introduction Project management is the art and science of mobilizing and managing people, materials, equipment and money to complete the assigned project work on time with in budgeted costs and specified technical performance standards. Its aims at achieving the specified objectives efficiently and effectively by managing human energies and optimizing the non-human resources placed at their disposal. Planning involves deciding in advance what is to be done, how and in what order is to be done in order to achieve the objectives. Planning aims at deciding up on the future course of action. A plan shows the committed course of action.
 So, defining the goals, requirements and scope for the project and specifying all the involved stakeholders and group them if needed is made by collecting important data from target users by asking them questionnaire .After that, an analysis of their answers is made to extract important information from those questionnaire which is an essential step to start the next phase. It involves carrying out detailed study of the target users requirements and arriving at the exact requirements of the proposed system. The target users who have been questioned are
The Cost Change Control System in a project is a part of the Integrated Change Control System and documents the procedures to demand, approve, and incorporate changes to project cost performance (Figure 1). Figure 1. Good progress cost change When a cost changes enters the system, then there is a need of appropriate paperwork, a tracking system, and procedures to the project manager must follow to obtain an approval on the proposed change. If any changes gets approved for the project, then the cost baseline is updated to reflect the approved changes. For the future potential reference if a request gets denied, the denial must be documented to get clear ideas.
Projects life cycle Generally there are four - five phases within a project life cycle, which at the end of each phase a deliverable is formed or achieved. Deliverables are tangible or intangible products resulting from objectives been reached at the end of each phase. Initiation / conception phase : This is the first stage of a project which emphasises the feasibility of a project or projects which are to be considered ( go or no go ). This is achieved by applying the project management weighted scoring model technique ( WSM ), subsequently followed by a charter form to describe in more detail the project's objectives and goals. Planning phase : This stage is describing your chosen project in much more detail.
Concept (Initiation) Phase: Concept phase involves defining the purpose and scope of the project, justification and solutions to be implemented. It also involves recruiting the project team and carrying out a phase review before proceeding to the next step. Business case: During this phase the project
The Communications management plan contains a list or description of all the information that needs to be communicated by the project; it identifies who will be responsible for collecting, editing and distributing the information. Distributing information goes beyond the act of sending information and includes steps to ensure the information was received and understood by the intended recipients. Communications management also includes an analysis or evaluation of the effectiveness and relevance of the information
It is approach on analyzing the project sponsor’s strategic requirements as well as immediate needs. During the initiation phases, the project manager should be appointed to lead the project. The project manager should be appointing based on his or her experience and skills, then he or she will select the required team members. The project manager and teams should determine the project’s preliminary scope during these phases. It should be continuously alter and sharpen the preliminary scope into one that is complete and accurate.
In order to do proper control, the following input is needed: The quality management manual so to understand management's intent and commit- ment to quality. The project design input, both conceptual and detailed. This will give all detail design information and what output must be. Project plans and schedules. These must synchronize the quality activities with the activities of the project.
The responsibility of project manager is how to deal with resource, people and systems to deliver the end products within the budget and deadline allowed. The project manager is required to have skills such as planning, negotiating, communication, leadership, problem solving. Especially, the project manager must be adaptive to new circumstances by gaining form experience that is measured form the number of projects previously managed and a responsible index. “The responsibility index indicates whether the value of actual project is lower, higher, or equal with the value of previous project. “ (Couillard, 1995).
It is an announcement of expectation, not an announcement of actuality. You anticipate that it will change. A complete plan will obviously express the assignments that should be done, why they are essential, who will do what, when the task will be finished, what assets will be required, and what criteria must be met all together