Scope Management

770 Words4 Pages
Question 1
A project charter provides a detailed account of a project. Specifically, it provides the guidelines for an assignment and is constantly referred to by the concerned parties during the execution of the project. First, the charter defines the reasons for the assignment (Covey 2014, p.28). Second, it identifies the stakeholders and the authority of the involved individuals. Third, it outlines the scope of the project, the objectives and the participants to be involved in the execution. Fourth, the charter specifies the actual activities to be undertaken and assigns the duties to all those involved. Finally, the charter provides the risks involved in the project as well as the procedures for risk management (Covey 2014, p.29).
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It defines the achievements of a project by examining what is expected within set timelines. It is important to obtain variances in performance to manage the scope change control process (Covey 2014, p.95). The variations are obtained by assessing the performance and consistently create comparisons with the scope statement. During scope control, the manager evaluates whether the actual performance achieves the specification of the project. Besides, it is also imperative to analyse the variances to determine the impact of the scope and the quality of the project. Scope management entails the production of reports that detail situations where a project is meeting or failing as per specifications. Finally, the manager takes immediate action to get the project back on track (Covey 2014,…show more content…
The project takes 26 days. The advantage of using Gantt chart is the ability to provide an easy way to view the project activities. Gantt charts provide a clear view of the relationship between the activities and time. Second, Gantt charts enhance the communication processes between the various stakeholders involved in the project and to understand the task progress. Third, the charts provide motivation to those involved (Covey 2014, p.34). Those involved can view the upcoming activities and are motivated to achieve the current processes that contribute to the overall execution of the project. Fourth is the ability to create team coordination. Managers use Gantt charts to create a logical sequence of events and can avoid overburdening the members. The use of chart breakdowns enhances the ability to manage the projects by distributing the tasks evenly among the members (Covey 2014, p.41). Gantt charts enhance creativity by identifying possible resource shortages and consequently develop new ways of executing the activities of the project. Finally, the charts enhance time management in the execution of a project. They can forecast possible consequences from the delay of certain activities (Covey 2014,
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