Hrm/531 Week 4 Individual Assignment

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On a daily basis, employees of a corporation, or business enterprise uses different email servers to communicate with coworkers, customers, and others that are not associated with the business. One of the most commonly used email server is Microsoft Outlook (Lindsey, 2013). The program is used to share information, and multimedia attachment files both (Lindsey, 2013). Individuals within the scope of an organization prefer to use the instant messaging option over sending email, simply because it saves time. Most employees are not aware of the fact that even if they delete their messages, it can still resurface at a later date, but only if is necessary. The process of analyzing, retaining, and storing data that can be crucial during a civil or criminal case against an employee or a business; is referred to as eDiscovery …show more content…

In 2007, government leaders in Minnesota established their “rules of Civil Procedure” which was similar to that of the Supreme Court (Posselist, 2010).On the other hand, the state of New Jersey implemented the original law presented by the Supreme Court without any modification (Posselist, 2010). Instead of changing the law, states such as: Kansas, Ohio and Virginia augmented it by adding more stipulations (Posselist, 2010). Many people believe that the eDiscovery project and organizational leaders don’t provide enough security measures to protect their information. However, many employees and users of the Microsoft Outlook program are not aware of the numerous downfalls associated with the program which can increase security concerns. First, it is very easy to erase an attached file from an email or manipulate the document, despite the storage location (Lindsey, 2013). Second, the subject and parts of the body of an email can be deleted or edited which can then result in problems (Lindsey,

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