Describe different types of business documents that may be produced and the format to be followed for each.
There are many different types of business documents that are used daily in business environments, for example;
Emails- The fastest way to send documents and information and follow the format of recipient and subject.
Spreadsheets- These are used to store information electronically. The data is stored in the format of rows and columns in a grid.
Letters- Business letters are used to communicate with people outside of the office. A business letter is usually formatted in the style of company address, recipient address, content of letter and signature of sender.
Explain the use of different types of information communication technology …show more content…
Quantity Surveying- This department deals with the running of contracted jobs and the information found here would consist of invoices, progress reports, valuations and labour reports.
Explain the need for safe storage and efficient retrieval of information.
Storing information could be in the form of filing, computer based or memory sticks. The need for storing any information is for easy retrieval in the future so that the person has the required information when needed. The information or data that needs to be stored could relate to personal employee information that would need to be password protected so only the relevant people can gain access. Only if date if stored in a procedural manner can it be easily retrieved. This can also help if an external body needs to gain access to records for example auditors.
Describe the features of different types of systems used for storage and retrieval of information.
There are many different ways in which you can store and retrieve information; the main purpose of storing any information is for easy retrieval in the future when it is
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Task 1A Information Storage Procedures Management Data Employee information Employee information will be stored inside a laboratory office or in HR. the non-confidential information will be stored in paper files, the confidential information will be kept in either paper files in a locked filing cabinet, or on a computer file secured with a password. This information will be updated as required due to any new required information or any changes to the existing information stored in these files. We must keep this information as there may be medical records or allergies which we need to access Work schedules The laboratory work schedules are kept in the staffroom, in the main office or possibly could be available online.
Anisa Aden 12 Shakespeare 18 December 2015 Unit 2: Working in the Science Industry. In this assignment I will be at the advantages when using LIMS and keeping records of the storage of each equipments, materials and chemicals. LIMS is beneficial to use when working in a science industry this is because “Computer records can be searched very quickly, and computer storage is less of a fire risk than large amounts of paper”
1.1) Different communication methods are used in the business environment to achieve correct outcomes and obtain sufficient records accordingly across a wide range of tasks and requests. The most efficient form of communication should be identified early in the job – considering the current issue, deadlines, state of any data (offline/online) and number and location of all individuals involved. This ensures that the best form of communication is selected. For instance; you need to make contact with a colleague who works in a different department regarding an alteration to a member of the public’s details. An Email would be the best form of written communication as the task is not a priority, all the data could be kept computerized to save time and verbal contact is not necessary.
The principal component is that the workload for the information stockroom warehouse is exceptionally variable. From numerous points of view attempting to expect the DSS workload requires creative ability. Dissimilar to the operational workload that has a demeanor of consistency to it, the information distribution center DSS workload is a great deal and less unsurprising. This element itself makes scope of quantification for the warehouse distribution center. A second element which makes scope of organization for
Communication has thousands of years of history, and in this history different methods of communication have developed, such as writing and
An accounting memo should be a one-stop shop when it comes to forming a conclusion on an accounting issue. A company would reference an accounting memo to gather information regarding the transaction, accounting evaluation, and reason the position was taken on a problem or issue. The five critical components are listed below as a guide to prepare a professional accounting memo. I. Facts & Background • This section of a research memo is used to describe all the relevant background information to fully comprehend the needs of the transaction and the accounting behind it. •
Communication is the process of transferring of information. Viswanathan (2010) says communication can take many forms of verbal and non-verbal methods which may include speaking, writing, gestures, expressions, listening and body language to name a few. All of these things should be taken into consideration to ensure an effective means of sending and receiving information. How and what information is sent may not be received in the same manner intended.
Information transmission and exchange over shared channels such as Internet, Intranet…etc, becoming a more necessity for all fields in our daily life. It is therefore possible for any user to intercept the sensitive data that is transmitted over the shared channel. So information security and data encryption are becoming more and more important. Information encryption techniques have been an important and active research area from ancient time to nowadays, which involves a number of applications such as military communication, intellectual properties protection, information security, to name a few. One of the major purposes of data encryption is that one is able to encode data to be sent in such a way, that it is difficult for an unauthorized
Task 1 Outcome 1: 1.1) a. The problem of using the manual system is high cost. And the manual system is not convenient at all for both staff and customers. Staff must record the data of all the things manually on the log book. The number of customers is increasing, so staff must to do more works or the library need to hire more staff.
The Business Dictionary website defines Confidential Information as, “Privileged communication shared with only a few people for furthering certain purposes, such as with an attorney for a legal matter, or with a doctor for treatment of a disease.” The two components of the essay topic, Confidential & Information, are individually defined by the Oxford online dictionary; Confidential – “Intended to be kept secret” – & Information – “Facts provided or learned about something or someone.” In my career as an accountant, it is vital to understand the meaning in both business and non-business, as there are many details privy to specific people. I am confident this fits into Lewis’s typology of definitions with a purpose. The flip side of the coin
Documents like enquiries, acknowledgement, orders, requisition and complaints are communicated internally and externally in an organisation. Business writing is vital to a company because it is an inexpensive and convenient means of communication. It provides information that can furnish the evidence for transactions and record for further reference. The written word is uncompromising: we have to get it right, says Fiona Talbot, in the book Executive Writing Skills for Managers.
The source transmits the data and the receiver receives it. The purpose of Data communications is to provide the rules and regulations that allow computers with different disk operating systems, languages, cabling and locations to share resources. Networking is the practice of linking two or more computing devices together for the purpose of sharing data. Networks are built with a mix of computer hardware and computer software. All of student uses technology for searching information, storage data for backup, sending information and share knowledge with their friends through email or any communication network.
Staying Safe Online - for Teenagers & Adult Please carefully consider and abide by the tips below and remember that they apply to public posts and private messages. The importance of staying safe online cannot be overestimated. Always keep in mind that there are lots of dangerous people online. Many of them are very good at pretending to be someone else and winning your trust. Please read the SMART Guidelines below, for useful tips on staying safe online.
Income data (experiences, estimates of sales, fund rising, membership etc and planned activities). Data come from previous budgets, estimates, experience of others and public available statistics. I was also able to identify the main uses of accounting and these are as follow: Information All organizations need to keep records of their financial transactions so that they can access Information about their financial position, including: summary of income and expenditure, the outcome of all operations, assets and liabilities.