Task 1A Information Storage Procedures Management Data Employee information Employee information will be stored inside a laboratory office or in HR. the non-confidential information will be stored in paper files, the confidential information will be kept in either paper files in a locked filing cabinet, or on a computer file secured with a password. This information will be updated as required due to any new required information or any changes to the existing information stored in these files. We must keep this information as there may be medical records or allergies which we need to access Work schedules The laboratory work schedules are kept in the staffroom, in the main office or possibly could be available online. These schedules …show more content…
These records are accessed whenever there are substances which could be hazardous to our health are being used, or when the information on the records need to be updated, so when legislation changes. Scientific data Scientific data should be archived in an inaccessible file either on the computer or on paper records, this could be in a lab office. This data could be accessed when it needs to be updated or for example in a court case where it needs to be proved that a substance is or is not something. This is kept to protect the company and the customer. Scientific apparatus records These records should be kept inside the laboratory in a file which is accessible to all working in the lab. These may need to be accessed when there is a problem with a piece of equipment, this is to make sure that it is not still under warranty so to see when the product was purchased or just to consult the instruction booklet, this is also why these records are kept. These may be disposed of when the apparatus is disposed
The medical records provide patient information about their health history and personal habits. The patients signed consent forms, advance directive, living will, and DNR would all be found in their medical record. When we manage healthcare the doctor is able to review the medical
#1- Compare and contrast the clinical uses of a health record with the secondary purposes of a health record. The use of Health Records are used by both, clinicians and non-clinicians (secondary purposes). Reasons to why clinicians may use a patient records are for confidential data such as patient care (diagnosis and treatment), chronological documentation of clinical care, method of cross discipline education, research activities, public health monitoring and for quality improvement activities. In contrast, non-clinicians may use is for non-confidential informational data such as billing and reimbursement, verifying disabilities, and legal documentation of care.
In Medical Records the Health Information Management Specialist (HIMS) will search labs for a patient’s lipid results and diabetes to enter data in the system. Another part of statistics gathered by the HIMS is after sending outgoing referrals to another physician outside of the facility, a PHI Log is made on the patient (Appendix H-Sleep study referral because SCHC no longer provides those). The PHI Log contains information about the referral: the date requested, who requested (usually the name of SCHC physician), name of the organization that it will be sent to, fax number and what part of the chart did the HIMS send. What job title is responsible for generating statistical data? What job title from the health information department involved with this process?
Standard 6: In military environment there are medical records of patients. Printing out the lab work or information of medications is done elsewhere, since there is not a printer close by my computer. These records are privileged papers because it is a baseline bloodwork for the program. Before handing the papers to the participant we have them tell me their full name and last four of their social security.
Week 5 Discussion thread Week 5 Discussion Question What are the reasons for establishing a personal health record? To keep a record of all healthcare that is created by a medical provider.
The Small Business Chronicle states that “employees who handle health-related information must also maintain a log that details any release or transfer of information” (Symes, 2016). Obviously the records need to be kept in a safe place. If they are paper files, they should be kept in a filing cabinet which requires a key. If they are saved electronically, there needs to be a password in order to access the files. There needs to be a password to the computer workstation, but also a password that is used to access just the health information.
5) Make sure documentation is specific to the individual patient in question and does not contain information on other patients, not even other family members. 6) For young adults, check to see whether they are covered under their own policy or through their parents. Their parents do not have an automatic right to their records even though they provide the insurance coverage. Make sure you are not inadvertently giving out unauthorized access to medical records just because the parent is paying the bills.
• When retrieving information from a nurse to update the patient 's file, never share that information to another nurse even if a question is asked. It is against HIPAA, and if a fellow employee overhears, it could cause possibly termination. • When asking a patient to update his demographic information on paper, be sure do it when other patients are not around. Scan the sheet immediately into the computer and dispose of if correctly in a shred-bin located in either zone of the emergency department. • When a family member of a patient comes in to the emergency looking for that patient, be sure the family member can verify the date of birth and first and last name of the patient they wish
• Specifications for the proper use of workstations and the access to the PHI. • Security and Access to the workstations. • Receipt and Control of all media that contains PHI in and out building and proper reuse and disposal of said media. Technical Safeguards: This would making sure you have safeguards build into your IT system so that it is secure and not easily to access patients PHI unless it is an authorized personnel.
AAS MBIC 117 -Medical Office Procedures Week One Discussion Judy Potts What are some examples of the skills and education required of a medical office manager? Medical office manager also knows as healthcare office manager, someone that is in charge of the overall office and it is operations. ”In a group practice, a medical office manager” oversees the administrative staff which includes billing, medical records, medical receptionists, and technicians. They also do the hiring and training. He /she educational requirement should be as follows, basic computer and data entry skills.
Unit 312 Design and Produce Documents in a Business Environment 1. Understand the purpose and value of designing and producing high quality and attractive documents. 1.1 Describe different types of documents that may be designed and produced and the different styles that could be used. There are lots of different types of document that can be produced in a business environment, e.g. agendas, minutes, spreadsheets, letters, presentations, business cards, charts etc. Agendas - An agenda is a list of what should happen in a meetings, generally in the in the order in which they are to be taken up.
Once I have a handle on exactly what chemicals are on the property I can create a written HCS program that will explain exactly who is in charge or what position will be in charge of Labeling of products, keeping the MSDS list up-to-date, and who is in charge of training. Question 2a. Going on the tour of the chemical processing area with the production foreman and seeing pipes and tanks not properly labeled is a serious problem and needs to be rectified immediately.
Quantity Surveying- This department deals with the running of contracted jobs and the information found here would consist of invoices, progress reports, valuations and labour reports. Explain the need for safe storage and efficient retrieval of information. Storing information could be in the form of filing, computer based or memory sticks. The need for storing any information is for easy retrieval in the future so that the person has the required information when needed.
Also, I should be able to order medication for patient as well as those for the patient to take home for leave or on discharge. The only lack of knowledge is {how to deal with most control drug which I would like to know much in my next placement as an ongoing objective in
(EveryChildMatters, 2005.) Users of health and social care should be given best qualities of care by implementing policies, legislations, and regulations which are related to the services. In my workplace, employees must follow the Data Protection act 1998, which says no employees should reveal important information of any service users only to those who should know or have the right to have the information. For health and safety at work must be observed by storing away all harmful chemicals and substances are properly stored away in a cupboard with a lock that can only be accessed by the designated employee. Medications are kept are also kept and only by the line manager on duty for