Case Study: General Ledger

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1. What (else) could/ should Jim Barton have done upon arriving in his new position? …… (present one suggestion) (3 Marks)
Jim Barton should have set up a meeting with the Carl Williams himself, to make sure that they both understood their positions in relation to each other, and to the company. This meeting should have taken place on the first day of employment to ensure both parties are on the same page from the start. That way, the CIO (Jim) will have the best perspective as to where the company needs to be headed as outlined for him by the CEO Williams. Barton was employed to replace Bill Davies, who had been fired partially because he had difficulties in communicating with those in managing roles. Communication with higher level management
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Sales and purchases are taken into account. A General Ledger is a chronological accounting record a business uses to keep track of financial transactions, to document sales and purchases. When an order is placed within the company for a particular item, it is given a general ledger code which represent different items available for purchase (for example 101 for paper, 102 for toner, etc.). This system allows items to be bought but also saves a record of the purchase order so that by the end of the working year, one can approximate what is required for the upcoming year. This is how an IT budget can be…show more content…
What would you the CIO recommend with respect to question 5? (3 Marks)
I would weigh the need for new technologies against the cost of installing new technologies. I would recommend that the business units would not have the authority to install their own preferred technology unless it was needful and beneficial to the company in the long run.

7. What is meant by the term non IT Budget? (3 Marks)
Departments outside of IT can spend their own money on their own IT devices, resources and systems. This spending is referred to as the non-IT Budget. For example, in the case study, all of the departments outside of the IT department have their own PDA systems which were purchased within their own budget, therefore not disclosed clearly on the IT budget.
8. Why did the business units use the non IT Budget? (4 Marks)
The business units used the non-IT budget because non-IT items can be purchased in business unit operating budgets under non-IT line items. The business units needed to utilise the non-IT budget for their own Personal Digital Assistant systems.

9. What is wrong with doing this? (4

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