Introduction The purpose of the assignment is to describe a chosen office layout, equipment, telephone system and stationery used in the office. The project provides also information about major elements that must be taken under consideration when planning an office layout. As an example of an office I chose the place of my work experience- The Examination Office in Dublin Institute of Technology, Cathal Brugha Street, Dublin 1. The Examination Office provides a wide range of services for students such as registration, payments, student ID cards, letters, forms, transcripts, exam timetables, information and results. The office also deals with complaints and many other enquiries. Office Layout DIT Examination Office is an Open …show more content…
Effective Workflow An office layout should ensure a steady and uninterrupted flow of work. If the work flow is effective, unnecessary movements of paper and personnel will be avoided, for example placing photocopiers and other office equipment that are use very often in the place most convenient for all employees of the office. There should be a free flow of communication among employees. 2.Maximum Use of Floor Space The available space in the office should be properly utilized. However, every employee should be given adequate space to ensure the health and efficiency. There must be an adequate space between desks, tables, and chairs for free movement of employees. Congestion in the office may reduce the efficiency of the staff. Desks partitions should be provided in between desks to provide privacy and reduce level of noise. 3.Safety An ideal layout should avoid all sorts of office hazards. It should provide for an adequate number of exists. Loose, unguarded cables, open drawers, unfenced machines may cause accidents. Furniture and equipment must be positioned for easy cleaning and servicing. Adequate safety of valuable documents and records should be …show more content…
It allows free flow of communication among the employees and help supervise all the staff. Unfortunately, there are disadvantages of the office layout as well like- no privacy, distraction from work due to the noise. I would say that in the office is too much uncontrolled and unnecessary interaction between staff which decreases level of concentration and motivation. My recommendation to the office would be placing all desks facing the same direction instead of facing each other or provide higher partitions in between the desks. I would also (if possible) redesign the office to make the lobby for students more visible from the office, as well as separate from the other accountancy office since they work independently and there is no need for interaction between them. I personally don’t like the red carpet in the office, I would change it to more neutral colour. I found it irritated and too aggressive. I also think that some of the employees should declutter their desks from unnecessary items (like for example some personal stuff), it doesn’t look good and decrease
The security controls, policies, procedures, and guidelines were tested using the security testing plan that was evaluated by a security team to correct and report flaws in the system design. The only major flaw doesn’t relate to the network or the physical system itself, but instead policies and procedures seem to be at the highest risk. Policies and procedures explain that the chain of custody during media transportation and disposal should be logged and tracked impeccably. I believe putting stronger controls in place for the transportation of media would lower the risk of exposed confidentiality tremendously. I believe each device used to transport should be trackable at any given time, rather than just by logs.
This report had been created to explain and demonstrate knowledge by analysing three different business documents. The three documents that have been selected to be analysis will be a website, a business card and a brochure. The website is a location on the internet we people can go to get information on a particular item. Crown Melbourne has been successful in this buy providing various different levels of information in various different sections on the website.
If it’s too cluttered then the employees can’t move or injure themselves due to limited movement. Without the movement, the employees can’t work efficiently and could be backed up with so much work. The quality management is based on a free commitment where the employees try their best to meet the customer’s needs while trying their best to do their job as well. Although they try to please their customers’ need, the customers need to understand the employees are beyond stress considered they are only 5 people running a whole store. Due to this composition, there’s a great relationship with the employees and customers because all they have to do is be patient with each
Finally, John must be an achiever. Since teamwork is key to the success of the store, John must maintain his positive work environment with associates when everyday life seems to be stagnant. He is able to give enough time and attention to several managerial duties while completing his daily personal goals during turbulent times. John delegates duties to associates when needed. For example, ordering supplies, counting supplies and checking for out-dated merchandise.
The structure determines power, roles and responsibilities of each worker in the business and helps to ensure is able to understand their duty as an employee. It is important for a large company to have an organisational structure as it creates guidance for all employees because they’re able to understand where they stand as an employee and who to go to for any help or queries. Another reasons why they’re important is because it streamlines the companies’ operations and helps identify the different teams that you have
Appropriate and safe working equipment ? A safe place to work ? Safe systems of work to help prevent ill health and accidents and policies and procedures ? A system to discuss matters of health and safety with employees. Other workers/colleagues
filing cabinet as it may be required in the future). Also, if it is of a confidential nature the record must be kept safe so the Data Protection Act is not breached. Files and records should be stored to comply with the regulations and company policies to ensure the safety of the documentation/data. Information must be securely stored so it can not be disclosed to third parties without the relative permissions. It is important because any data that is not secure can be used criminally, i.e. identify theft.
In 2007, government leaders in Minnesota established their “rules of Civil Procedure” which was similar to that of the Supreme Court (Posselist, 2010).On the other hand, the state of New Jersey implemented the original law presented by the Supreme Court without any modification (Posselist, 2010). Instead of changing the law, states such as: Kansas, Ohio and Virginia augmented it by adding more stipulations (Posselist, 2010). Many people believe that the eDiscovery project and organizational leaders don’t provide enough security measures to protect their information. However, many employees and users of the Microsoft Outlook program are not aware of the numerous downfalls associated with the program which can increase security concerns. First, it is very easy to erase an attached file from an email or manipulate the document, despite the storage location (Lindsey, 2013).
Having security basically means that the data is safe from unauthorised or unexpected access, modification or deletion of files. Due to the vast majority of files being stored on a form of electronic device in the modern world, it is the job of the company, in this case Tesda, to ensure that access is limited to certain individuals and that they pose no threat to the company. Although there are many ways of accessing this information illegally, Tesda should concentrate on protecting against the most common types like viruses and system failure etc. Ensuring that there is a backup server is essential as this information is what keeps the business running and losing it will have a massive impact on them. Within Tesda, it will be the role of the management to assess who should and shouldn’t be granted access to particular bits of information and whether or not they will have it as read only or being able to edit the document.
This could affect the way people do their job as they are being distracted by the noise. As for the chair, it could cause long term damage to the person’s body as they are not seated correctly • The aircon is dripping water: this is dangerous as water could leak onto an electrical cable in the air con which could trigger an electrical shock among an individual in close proximity to the air con. • Audit boxes still in office: anyone could fall over the box as they are walking around the office. • There are a lot of cables from the new computer installation that are getting under people 's feet. Sarah knocked a plug out the other day with her foot: Sara could trip and fall leading to an injury depending on the way she falls down.
For operational purposes, the company collects and stores confidential information about their customers, employees, suppliers, and vendors. For purposes of their rewards program, the company collects sensitive and confidential consumer information. Although security measures and information technology systems have been put in place to ensure secure transmission and storage of confidential information, security breaches, computer viruses, or even human error can occur. Any of these events could cause data to be lost or stolen, as well as disclosed and used with malicious intent. Such occurrence could lead to litigation, fines, increased security costs, and damage to
The functional nature of administrative offices including the non-carpeted office of the President conveys a strong message of the utmost commitment of firm’s personnel, from the senior management to the machine worker, to the company’s visionary philosophy to operational excellence. The “factories within a factory” (as cited in Sharplin, 1989 ) structural layout suggests that all the major components of the firm’s desired products are manufactured and built in the overall operational architecture of the firm from basic materials, strengthening its robust policy of guiding its precious processing
all these are well referred within the organization. Also another thing is that while the team is considering on the upcoming season, they are simultaneously do the necessary changes for the current collections as well. Another most special thing is that how they are using their work place. The layout decision of the organization encourages for the people to develop more on their current products and future products. For an example when considering about the layout, is created to encourage spontaneous meetings and an air of informality and openness (Tungate,
The people that work at the front desk can easily send out paperwork to a client, instead of waiting for it to mail to their house. Making it a quick and efficient way for clients to fill out and bring the papers with them to the appointment. Cell phones have all the required information needed to get people going on a daily basis. They are being used as an alarm clock, virtual calendars, calculators, note talking, being able to track your health and being able to access the internet.
One of the advantages is it helps to build up career opportunities, especially for the students. As most organization are going global, having this skill really helps them to grow further. It is hard for them to survive if the employee in the organization does not possess this skill. Communication problem is more likely to occur in a company which has diverse workers and this become a barrier for the company to grow well and cannot get benefits from diversity. The factor that leads to the problem is the difficulties to understand foreign language.